Records Retention Policy
Case reference FOI2023/00270
Published 16 October 2023
Request
Please send me a copy Oxford City Council's 'Records Retention Policy'. This policy may have other names such as: Document Retention Policy Retention Schedules Retention Guidelines Corporate Retention Schedule Records Retention and Disposal Schedule Corporate Records Retention Schedule Could you also please clarify, in terms of disposing of records, what is the standard operational policy and procedure for when Oxford City Council chief executive and legal department, when they becomes aware of a known complaint or potential dispute (i.e. litigation, or regulatory appeal or claim, including ombudsman complaints). In specific I wish to understand what Oxford City Council Records Retention Policy guidance states in respect to the removal and/or destruction of any records (including records of e-mail communications) that may have a known, or potential, relevance to a complaint or potential dispute. Please provide a copy of the disposable of records guidance in terms of the policy and procedure that is consulted before documents are considered for destruction. Specifically I wish to have sight of the policy guidance of what happens non-standard deletion occurs in an employee's mailbox. I also wish to know, according to your policies, when a decision is made to delete a record or records of electronic communications or Outlook diary) who is consulted and who makes the decision for the destruction of such records?
Response
Please see our Retention Schedule by following this link: https://www.oxford.gov.uk/downloads/file/7990/records_retention_schedule
Our Privacy Notice: https://www.oxford.gov.uk/info/20141/data_protection/560/privacy_notice/7
We do not have a specific policy on data destruction.
Documents
This is Oxford City Council's response to a freedom of information (FOI) or environmental information regulations (EIR) request.
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