FOI release

IT EQUIPMENT

This request was refused in part, so we didn't provide some of the information the requester asked for. This may include information where we can neither confirm nor deny that we hold it.

Case reference FOI2024/01281

Received 15 November 2024

Published 18 November 2024

Request

I am writing to submit a formal request under the Freedom of Information Act (FOIA). In this connection, please answer the following questions 1. Total number of desktops in your estate (ie. PCs, laptops & tablets) 2. Who currently supplies the above (name of the incumbent)? 3. Do they include additional services such as technical support, maintenance, asset registration, imaging and disposal of existing device? 4. Who is your preferred manufacturer? 5. What is your current buying / refresh cycle? 6. Is this supplied under contract? If yes, when does the contract end? 7. How do you procure these devices through a framework? if yes, which one used (ie. SBS / CCS / NDNA) 8. What steps have you taken to tackle security risks in advance of 14th Oct 2025 when updates will no longer be available on Windows 10? 9. How do you access your applications (Citrix, VMWare, Microsoft 365, Cloud or Fat Client environment)? 10. Are you looking to move from On-Premises to Cloud? 11. Name of person responsible for purchasing IT equipment? Please initially acknowledge this request following which I look forward to receiving your response within 20 working days. -- This email was Malware checked by UTM 9. http://www.sophos.com -- This email was Malware checked by UTM 9. http://www.sophos.com This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. All communications sent to or from Oxford City Council may be subject to recording and/or monitoring in accordance with relevant legislation. if you have received this email in error please notify the author by return email.

Response

Total number of desktops in your estate (ie. PCs, laptops & tablets) - 1308 2. Who currently supplies the above (name of the incumbent)? - Various suppliers. 3. Do they include additional services such as technical support, maintenance, asset registration, imaging and disposal of existing device? - No. 4. Who is your preferred manufacturer? Lenovo. 5. What is your current buying / refresh cycle? No cycle. We replace when broken or for new starters generally. 6. Is this supplied under contract? If yes, when does the contract end? No contract. We procure through various suppliers on a need basis. 7. How do you procure these devices through a framework? if yes, which one used (ie. SBS / CCS / NDNA). No. 8. What steps have you taken to tackle security risks in advance of 14th Oct 2025 when updates will no longer be available on Windows 10? We have a project to upgrade all Windows 10 operating systems to Windows 11 in advance of the cutoff date. 9. How do you access your applications (Citrix, VMWare, Microsoft 365, Cloud or Fat Client environment)? Through the cloud, via remote desktop services, and direct to "on prem" systems. 10. Are you looking to move from On-Premises to Cloud? We are already in a hybrid environment. 11. Name of person responsible for purchasing IT equipment? Chief Technology and Information Officer for Oxford City Council.

Regarding the name of the officer,it is unfortunately the case that we believe a section 40(2) exemption under the Freedom of Information Act 2000 to apply. This is an absolute exemption that covers personal third party data where disclosure would breach the Data Protection Act 2018’s principles concerning personal information. We strongly believe that disclosing this information would allow for the respective persons  to be identified and, given the personal and sensitive nature of the information, disclosure of this information would not constitute fair processing of their personal data, and would thus breach the first data protection principle (personal information must be fairly and lawfully processed).

 

Documents

There are no documents for this release.

This is Oxford City Council's response to a freedom of information (FOI) or environmental information regulations (EIR) request.

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